Why You Need A Wedding Planner

October 24, 2018

Why You Need A Wedding Planner

This is a guest post by Anna, from Spunky Sapphire Events


About the contributor: Anna, from Spunky Sapphire Events, is as vivacious as her business name suggests, but she is definitely an introvert and prefers to recharge by herself or with her husband and toddler hooligans. She has been in the wedding industry for over ten years and has run SSE for almost six years (what!). While serving her sweet clients, she helps them focus on building a marriage more beautiful than the wedding day, focusing on their relationships rather than the logistics, and starting married life on the best foot possible. She’s a bride-whisperer, a type-a sidekick, and will quickly turn into one of your friends—and how cool is that on your wedding day?! She regularly fields the question, “But why do I need a wedding planner?” so we’re happy to have her share on the blog today!


Congratulations, bride-to-be! You’re getting married and Pinterest has become your new best friend.  With all those ideas, you’ve started hiring a photographer, florist, caterer, and you may have even hired a decorator for that gorgeous head table backdrop, beautiful tent chandeliers, and candles with the perfect lounge area.  So, you’ve got the necessities, you’re super organized, and your mom and sisters are thrilled to help you out anytime. What can a planner add?

First, I’ll be blunt: when I get asked this question, I probably get an “are you serious?!” exasperated look on my face, and that’s not just because I’m trying to get a new client. Haha! (Can you picture it?)

spunky sapphire wedding planning

You. Need. A. Wedding. Planner.

Unlike the name “wedding planner” suggests, most of my clients don’t hire me to take control of everything, plan the wedding for them, and greet them when they show up for their big day like you see in those movies (you know the ones--*wink). I haven’t thought of a replacement name for “wedding planner”, so, until I do, I think of myself as a Type-A Sidekick. That’s what my clients hire me for.

They want to plan every detail of their own wedding; from hiring the photographer of their dreams to choosing their menu to staying on track with every free downloadable planning tool there is. However, they know they can’t clone themselves on their wedding day, and they really want to enjoy every second stress-free and full of joy, and focus only on their new spouse, family, and friends.

Trust me, NO ONE wants to deal with the gross logistics on their own wedding day.

What if a vendor’s car breaks down on the way over? What if you’re super overwhelmed by the idea of putting everything you’ve ordered and hired out into a cohesive timeline? What if the rental company loses your order that you placed ten months before your wedding (and you got confirmation and paid your deposit for!) and the week before, they tell you that you haven’t rented anything? (Yes, that really happened.)

Spunky sapphire wedding planning: wedding decor

You can plan a wedding on your own. (I mean, I’m always here if you need me, have a question about anything, or change your mind!).

What you can’t do? Be in two places at once on your wedding day, know everything there is to know about weddings, answer hundreds of emails and phone calls from vendors with questions (on the wedding day, no less!), deal with opinions and “I just think you should do it this way” comments, work a full-time job, take care of yourself, and stay joyful about the whole process while not threatening to elope.

And when those crises in the questions I asked above come up, the planner you hired is 1000% ALL IN to get them resolved, sorted out, back on track, whatever needs to happen so your day is flawless. More times than not, you won’t even know there were issues of that magnitude because of your wedding planner. She’s on your side, working for you, every minute you’ve got her.


spunky sapphire wedding planning: wedding cake table

And, while we’re talking about “on your side” (and I’m going to get a question about this!), venue coordinators are generally lovely. But they work for the venue, not you. I’ll say it again: Venue coordinators/planners work for the venue, not for you. That means, if something happens, it’s literally their job to take the venue’s side on any issue. I’ve worked with several amazing coordinators; they’re valuable, and I love them. But, they’ll admit they can’t do everything an independent wedding planner can do for you. Their hands are tied in some areas and if there’s an issue with a vendor that’s not related to anything at the venue, they won’t resolve it for you. And, surely, if someone’s car breaks down on the way to the venue, they’re not going to send their delivery van or call an Uber for that person. Imagine having to deal with that all on your own while you’re trying to sip a mimosa and get your hair done!

The number one response I get from past clients when I ask what they were able to do on their wedding day because they hired me: “I was able to relax and enjoy myself every minute of the day because I knew you had everything under control. Our day was beautiful just like we planned it, and we could appreciate it because of you.”

spunky sapphire wedding planning: wedding table decor summer wedding

When I get sweet responses like that, I know it’s true that wedding planners make a difference. They tell all their friends that it was the best investment they made for their wedding. And while a planner is an investment, the money you spend on their expertise will definitely be saved somewhere else because we know how to work magic with a budget, avoid costly mistakes, and get you the most bang for your buck. Time is the one commodity we’ll never recoup…imagine what you could be doing with freed up time and brain space. Hire a planner. The new wives with wedding planning experience have spoken! 😊


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